Privacy policy

Effective Date: 26 April 2026

1. Who we are

7Scholar.ai is a service developed and operated by Kopilo Oy, a company registered in Finland. This Privacy Policy explains how we collect, use, store, and protect your personal information across all of our services, including our website (https://7scholar.com), desktop and mobile applications, browser extensions, and integrations (e.g., the Microsoft Word add-in).

We are committed to protecting your privacy and complying with all applicable data protection laws, including the General Data Protection Regulation (GDPR) for our users in the European Economic Area (EEA).

2. What this policy covers

This Privacy Policy applies to all data collected through your use of our Services. It does not apply to third-party websites or services that may be linked through our platform. We encourage you to review their privacy policies independently.

3. Information we collect

We collect two types of information:

• Information you provide: This includes account registration data (name, email, password), uploaded files, citations, feedback, and customer service messages.
• Information we collect automatically: This includes device type, browser, IP address, time zone, operating system, usage behavior, and logs generated while you use our services.

In some cases, we may receive information about you from third parties—for example, from reference databases or identity providers if you log in via OAuth.

4. How we use your information

We process personal information for purposes such as:

• Creating and managing your account
• Delivering our core services (reference management, citation generation, AI features)
• Sending transactional or support communications
• Improving our platform through analytics and user research
• Preventing abuse and ensuring platform security
• Complying with legal obligations

We only collect and use your personal data where we have a lawful basis to do so—typically your consent, the performance of a contract, our legitimate interest in operating the service, or a legal obligation.

5. Use of AI model providers

Our platform integrates large language model and related AI services to provide AI features. Model inference is provided through Google and Microsoft (including OpenAI-compatible models hosted on Microsoft Azure), and through OpenRouter, a model-routing service that may direct requests to providers including xAI. We also use LangSmith for AI observability and Qdrant for vector search over your content.

Only the minimum necessary data—such as selected text, citations, or prompts—is sent to these providers, and only to fulfill the specific feature you invoke. These providers are contractually bound to limit their use of data and to maintain confidentiality.

6. Storage and data location

7Scholar uses DigitalOcean for infrastructure and Supabase for database and authentication management. Our infrastructure is configured to keep user data storage within the European Economic Area (EEA).

For users based in the European Union, personal data is stored within the EEA in accordance with the GDPR. AI processing runs through the providers named in Section 5 above, which may process data outside the EEA under appropriate legal safeguards, described below.

We do not transfer EU/EEA user data outside the EEA unless necessary and only with appropriate legal safeguards (such as Standard Contractual Clauses or adequacy decisions).

7. Data retention

We retain your personal data only as long as necessary for:

• Operating the Services you’ve requested
• Legal, accounting, or tax obligations
• Internal reporting and analytics (in anonymized or aggregated form, where possible)

If you delete your account, your account and document data will be purged within 30 days. AI providers we use for processing may retain data under their own contractual terms — for example, Google's terms allow up to roughly 7 months for a deletion instruction to complete.

8. Your rights

If you reside in the EEA or other jurisdictions with specific data protection laws, you have the right to:

• Access the personal data we hold about you
• Correct inaccuracies
• Delete your data (right to erasure)
• Restrict or object to processing
• Receive a portable copy of your data
• Withdraw your consent at any time

To exercise these rights, please contact us at kasra@7scholar.com.

9. Children’s privacy

7Scholar is not intended for children under the age of 13. We do not knowingly collect personal data from anyone under this age. If you believe that a child has provided us with personal data, please contact us and we will delete it.

10. Cookies and similar technologies

On the marketing website, we use a small number of cookies and browser storage mechanisms. We do not enable non-essential analytics cookies by default for visitors in the EU/EEA. They are only activated after you click Accept in the cookie banner. Embedded YouTube videos are handled separately: they load only after you explicitly choose to play or load the video, and they are not tied to your analytics cookie choice.

You can change your choice at any time through Cookie preferences in the website footer.

10.1 Categories we use on the marketing website

10.2 What happens if you reject non-essential cookies

If you reject non-essential cookies:

• Google Analytics does not run on the marketing website.
• Google Analytics cookies are not set.
• Embedded YouTube videos remain available, but they load only after you choose to play or load them.
• Aside from any storage or network requests YouTube may use after you choose to play an embedded video, only the storage needed to remember your consent choice and any preference you explicitly request (such as a theme selection) remains in use.

10.3 Third-party providers

When you accept non-essential cookies, Google Analytics 4 is provided by Google. Embedded videos may be provided by YouTube whenever you choose to play or load them. Their use of data is governed by their own terms and privacy information in addition to this policy.

11. Business transfers

If Kopilo Oy is ever involved in a merger, acquisition, bankruptcy, or sale of assets, your data may be transferred as part of that transaction. Any such transfer will be done in compliance with applicable data protection laws, and the successor will be bound by this Privacy Policy or a policy that offers equivalent protections.

12. Changes to this policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal obligations. If changes are material, we will notify you via email or an in-app message. The latest version will always be accessible at https://7scholar.com/resources/privacy-policy.

13. Contact us

For privacy-related questions or concerns, please reach out to:

Kopilo Oy
Email: kasra@7scholar.com

Your continued use of 7Scholar.ai means that you have read and agreed to the terms of this Privacy Policy.